Human Resources Coordinator

ABOUT OUR COMPANY

Lynx Equity Limited (Lynx) is a Canadian-based private equity firm with a portfolio of over 55 small to mid-sized companies across North America, Europe, and the UK. This number will grow as we acquire new businesses. Our head office is located at Broadview Avenue and Queen Street East in Toronto.

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ABOUT THE POSITION

The Human Resources Coordinator (HR Coordinator) plays an important role at the Lynx head office. This highly valued individual will perform a range of duties supporting the HR department and portfolio companies in such areas as; HR administration, onboarding, offboarding, compensation, employee engagement, performance management, and recruitment & selection. 

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This is a fantastic position for a highly motivated and disciplined professional. This role offers flexibility with both in-office and remote work options. To ensure the success of our team and the productivity of our projects, we are looking for someone who can maintain a high level of professionalism and focus while working remotely. 

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The position is perfect for an experienced professional who is growing in their career and looking for an opportunity to utilize and build their skills. The successful candidate will be a member of a fast-paced and experienced HR team of 5, that will provide opportunities for collaboration, mentorship, and career growth. 

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We are looking for someone with a positive attitude, who is hard-working, team-oriented, reliable, and committed to following best HR practices when supporting the Lynx team and our diverse portfolio.   

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This job posting is for an existing vacancy and is for a one (1) year contract.

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DUTIES AND RESPONSIBILITIES

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ONBOARDING AND OFFBOARDING

• Manage the Company’s onboarding program.
• Conduct exit interviews when necessary.

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PAYROLL

• Manage new hire documentation..

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GIFTING PROGRAM

• Manage the corporate gifting program by ensuring accurate recipient details, adherence to established procedures, and proper use of contact information.
• Maintain and update the corporate gifting master list and communicate weekly milestone updates to relevant stakeholders.
• Track, log, and securely store all gifting purchase records and supporting documentation in designated folders.
• Prepare and submit all program-related expense reports through Concur monthly.

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RECRUITMENT AND SELECTION

• Conduct salary searches.
• Recommend duties and responsibilities for job descriptions and job positions.
• Draft job postings.
• Post positions for the Company and its subsidiary companies.
• Review, log, and qualify resumes and cover letters.
• Schedule screening calls, job interviews, and reference checks.
• Conduct screening calls.
• Assist with job interviews and reference checks and provide input on the selection process as requested.
• File interview notes and notifications sent to interviewed candidates.

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EMPLOYMENT AGREEMENTS

• Proofread employment agreements.
• Draft intern employment agreements and assist with other agreements.

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DOCUMENTATION & REPORTING

• Maintain employee contact and emergency information spreadsheets.
• Manage the intern employee folders.
• Assist with the HR metrics.

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EMPLOYEE POLICY MANUALS

• Edit, update, and proofread employee policy manuals for the Company and its subsidiaries.
• Track, and maintain records of employee policy manuals, including signed acknowledgement pages, for the Company and its subsidiaries.

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COMPLIANCE

• Support ongoing compliance with employment legislation across multiple jurisdictions.

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EMPLOYEE ENGAGEMENT

Assist with employee engagement by:

• setting up employee engagement survey templates;
• manage survey activity;
• monitoring completion progress, gathering survey results, and creating reports for analysis;
• create employee presentations; and
• contributing ideas and helping implement team-building activities.

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WORKFLOW TIME STUDIES

• Conduct workflow time studies.
• Utilize the time study analysis to restructure job descriptions.

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OTHER

• Attend the JHSC meetings and take the meeting notes and conduct the monthly OH&S check in the office and create the reporting.
• Assist members of the HR team.
• Assist with and manage ad hoc projects.
• Conduct research.
• Proofread documents, policies, and manuals.
• Attend HR seminars and workshops.
• Other duties as required.

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WHAT WE VALUE

• Demonstrated capability to work collaboratively and communicate effectively.
• Effective listening skills
• Strong interpersonal and team-building skills.
• Ability to task switch.
• Virtual HR experience, with the ability to think globally and interact with people in multiple locations.
• Organization, attention to detail, ability to prioritize tasks, and meet deadlines.
• Self-starters and high-contributors.

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WORKING CONDITIONS

• Hybrid work arrangement (in-office day(s) are set by the EVP – Human Resources).
• When meeting virtually we require cameras to be on.
• Ability to work in our Company’s Toronto-based open-concept office.
• Sit or stand in front of a laptop.
• Manual dexterity is required to use a desktop computer/laptop and peripherals.
• Due to the operational hours of our portfolio companies, this position requires occasional flexibility to work outside of standard business hours.
• Laptop will be provided. Proficiency in using Windows operating systems is required.

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QUALIFICATIONS

• Post-secondary degree or diploma in human resources.
• HR designation would be an asset.
• 2 – 3 years of full-time human resources experience.
• Proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Monday.com would be an asset.
• Energetic, positive, and resourceful with an approachable demeanour.
• Flexible with an ability to switch tasks, stay organized, and meet deadlines.
• Strong verbal and written communication skills and interpersonal skills.
• A dedicated and private home work space
• Ability to handle sensitive matters and maintain confidentiality.
• Highly ethical, impartial, diplomatic, respectful, flexible, organized, adaptable, patient, and accountable.

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COMPENSATION

• $53K – $58K per annum based on qualifications and experience.
• Group Benefits.
• RRSP Plan with employer contributions.
• Three weeks annual vacation to start.
• Hybrid work arrangement.
• Casual in-office work environment.
• Office is TTC accessible.

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HOW TO APPLY – Please email your resume and cover letter to do@lynxequity.com. Although we appreciate each application, only those being considered for the position will be contacted. No recruiters, phone calls, emails, or inquiries directly or through LinkedIn, please.

ACCESSIBILITY – At Lynx Equity Limited, we are committed to fostering an inclusive, accessible environment, where all employees feel valued, respected, and supported. We are an equal opportunity employer that recognizes the value of a diverse workforce. If you require accommodation for the recruitment/interview process, please let us know when selected to take part in our recruitment process so that reasonable arrangements can be made for the appropriate accommodations to be in place